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11 Habits of Highly Efficient People

11-habits-of-highly-efficient-peopleThere are a ton of cheesy memes and inspirational quotes out there that allude to this one truth – we all have the same 24 hours in a day. So why then does it feel like some people can accomplish so much more with their time while others are spinning their wheels? If you believe yourself to be a highly efficient person and find you get annoyed with a friend or co-worker who would take a week to get done what you accomplish in a day, remember this. Everyone has a different threshold for stress and some people are simply wired to be inefficient.

On the flip side, if you find yourself struggling to keep up with a normal workload while that one friend seems to do it all and make it look effortless, keep this in mind. They have likely learned, and continue to practice the habits of highly efficient people.

Some people thrive off of the feeling of getting things done and are actually stressed out by idling while work piles up. Whether you can or can’t relate, take a look at these 11 habits to gain insight into the world of a highly efficient person!

11 Habits of Highly Efficient People

They accurately estimate the time required to complete a task. Highly efficient people are realistic about how long it will take to accomplish something, whether that’s washing the dishes or taking a client phone call. Inefficient people often underestimate the time required for a task and find themselves overextended and with a time deficit day after day.

They block-schedule their activities. These people don’t multi-task. It’s not efficient. Rather they block schedule their time for a single activity, get it done and then move onto the next task.

They keep a running mental to-do list. Highly efficient people always know what they must accomplish on any given day to stay ahead of their task list. Should some unexpected free time arise, they can identify the right task to fit into that time slot to knock it off ahead of schedule. They don’t waste 5 minutes here and 10 minutes there, because at the end of the day that really adds up!

They minimize distraction. Highly efficient people work in a bubble, in a good way. They “wire in” to their work and mute other distractions like cell phones, TV’s and multiple browser windows. They also avoid that co-worker small talk at all costs!

They keep to a schedule. These people have their routine down pat. While each day might be slightly different, it follows the same format. They may even wear similar clothes or eat similar foods throughout the work week to streamline things and minimize unimportant decisions.

They don’t aim for perfection. Highly efficient people don’t care about making things “perfect” because it’s not efficient, nor it is attainable. Rather, they aim for the point of diminishing return where any more time spent on a task won’t make a noticeable difference. They don’t deliver sub-par work, but they also don’t stress about everything they produce being a masterpiece. Often “good enough” is quite alright.

They only invest time in people or activities that they find fulfilling. These people refuse to waste time with people they don’t enjoy, doing things they don’t enjoy. They limit their social circles to people they truly care about and rarely do something out of guilt or obligation. If a highly efficient person wants to hang out, take that as a high compliment!

They go to bed early. Highly efficient people don’t gain more hours in their day by sleeping less. On the contrary, they likely sleep more than an inefficient person. Let’s be honest, no one is their most efficient late at night. This only produces low-quality work that likely needs revamping the next day, compounded by a groggy person who doesn’t have the energy to put forth their best effort. Go to bed early and wake up ready to take on the world!

They stay physically active. These people prioritize exercise and choose a type of exercise that doesn’t feel like work. By staying physically active, they boost their energy levels, mental clarity and endurance. Now that’s what high efficiency is made of!

They develop mental “toughness.” Highly efficient people aren’t easily rattled. You can throw a last minute project on their full plate and they will still find a way to get it all done with time to spare. How? They keep a positive “I got this” attitude that helps them pull through even the most stressful scenario.

They know when to say no. This is a big one, which is why we saved it for last. Highly efficient people aren’t afraid to decline an invitation. Someone wants to have a meeting when a phone call would suffice? Decline. Someone asks you to lunch to solicit your business and you’re not interested? Decline. Someone wants you to help them, pro bono, for like the fifth time this month. DECLINE. By saying no to things they have no interest in doing, highly efficient people make more time to say yes to things they truly enjoy!

Would you consider yourself to be efficient with your time or not? Do you incorporate any of these habits into your daily routine? Share your thoughts by commenting below!

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Posted by on January 9, 2017 in Business & Success, Life

 

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The Key to Time Management: Increasing Your Personal Bandwidth

Have you ever had moments in your life when you think “There is no way I will ever be busier than I am right now!” Then months or years later, you take on more projects, a new job or maybe a hobby and you again think, “No, now is the time in my life when I’m at my absolute busiest—I will never be able to fit even one more thing on my schedule.” But somehow we do. And so this gradual adjustment to an ever-increasing list of commitments continues on. It’s interesting for me to think back on times in my life when I felt the busiest and most stressed. My task list of those days now appear mild in comparison to my current schedule – but then again I was a college student who made afternoon naps a standing appointment on my daily agenda.

So how do some of the busiest people in the world continue to take on more tasks and always seem to find the time to accommodate them? I’ve concluded that it’s only possible through the well-refined skill of “increasing your bandwidth.” Just like the bandwidth on your internet determines the amount of data that can be transmitted in a fixed amount of time, we each have our own bandwidth for the amount of work we can individually take on in a single day.

Think of the well-known saying “If you want something done, give it to a busy person.” Us “busy people” know that in order to possibly accomplish all of our given tasks we need to work quickly, efficiently and stay organized. There’s no room for procrastination or second-guessing; we have to keep the projects moving through the pipeline in anticipation of the new projects that will be added to our agenda whether we like it or not. You might be able to think of a few people right now – that when a task is asked of them, they dive in head first with how they will tackle it and are already on step 2 before anyone else has picked up a pen. These are the people who are fortunate enough to have learned the skill of increasing their bandwidth, or gradually easing into taking on more and more tasks so that one or two rush projects thrown in the mix doesn’t even break their stride.

I truly believe we can all learn to increase our personal bandwidth, but unfortunately it’s not as simple as calling up our internet provider and asking for an increase on our account. It can’t be bought with money, it can only be learned through time and practice—and simply getting comfortable with processing more data more quickly. For me personally, this has become a critical component for success in my business. In addition to my continual clients, I receive many one-time projects that come with little notice and a short window of opportunity to say Yes. If I let other projects build up, when this unplanned business comes my way, I’d be forced to turn it down. It has proven invaluable to me to keep my bandwidth as open as possible so that I can always take on these projects. It’s also amazing the way we can adapt to stress and a high volume of work. I’ve found that during slow periods of work, my motivation to tackle even the most reasonable task list diminishes. Yet, when I’m busier than ever, throwing family obligations and even planning a wedding into the mix and I knock these tasks off my list with ease.

At the end of the day, we’re only ever as busy as we make ourselves. You’d be surprised where you can find extra time in your day to accomplish something if you really want to and you’d also be surprised the unnecessary items you can take off your list because they’re inhibiting your efficiency. What’s most important is to never assume you know how busy or how free someone’s schedule is just from looking at them. Just because a busy person can get the task done, doesn’t mean we should expect them to pick up the slack. This might be a golden opportunity for us to practice expanding our own bandwidth and to become a more valuable member of the team.

 
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Posted by on May 14, 2012 in Business & Success

 

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