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What Building a Home Has Taught Me About Project Management

Right before we broke ground after a long and cold winter.

Right before we broke ground after a long and cold winter.

I feel fortunate and excited to announce that we are just two months out from the completion of our new home. Building a custom home has been a long-time dream that was made possible only through sacrifices and hard work from both my husband and me as well as through many generous and talented people in our lives.

It’s been quite a process that I can only describe as thrilling, overwhelming, humbling and surreal. It required meeting at least once per week with our project managers to make countless decisions and to attempt to balance a budget that was expanding faster than our toddler during a growth spurt.

Although each home our builder creates is custom from start to finish, there is a clear process in place that keeps things moving while allowing for adjustments to be continually made as needed. It’s quite impressive! My husband’s background is in civil engineering, so he had a better understanding of how this whole “construction thing” worked. Still, it was an equal learning experience for both of us.

And I learned a lot.

As a Public Relations consultant, I often play the role of “project manager” for my clients. I scope the project, divide tasks, manage budgets and meet deadlines. While the soft skills of PR are different than the hard skills of the subcontractors working on our home, I found many similarities as to how they effectively approached each project.

Through our personal home building process, I developed a deeper understanding of what it takes to be a good project manager and how to advocate for your client’s best interests. Of course I want to take this knowledge and use it to benefit my own clients. Here are the most valuable lessons I now plan to further incorporate into my own business:

The decision to start a project is only the first of countless decisions

When we made the decision to build a custom home, we took a deep sigh of relief that this variable was now a known. However, it’s foolish to praise yourself too much for this major life decision. It’s merely the first of countless others you must make to complete the project. The best piece of advice I gained from this experience was to stay committed to (and interested in) the project – even when there are setbacks and standstills.

This applies to my clients, whether we are working on new website content, implementing a social media strategy or creating marketing materials, remember that all of these projects will require many, many decisions. If you are not in a position to give the project the attention it requires, consider whether now is a smart time to begin the project altogether.

A picture of the stone in progress.

A picture of the stone in progress.

Know Your Critical Path

In construction, there is a clearly outlined critical path of smaller tasks that must be completed in a specific order and meet specific deadlines in order to keep the project as a whole on track. The importance of knowing your critical path applies far beyond construction alone.

I now have a renewed appreciation for beginning each project with a shared understanding of its critical path so that the client and any outside vendors are aware of the valuable role they play and how their deadlines affect so many others.

Be prepared for setbacks – and to hustle to make up time

So often the phrase that runs through my mind on projects is “I’m hurrying up only to wait.” What I mean is I often feel like other people involved in the project delay critical pieces and then when they finally deliver, they expect an immediate turnaround from me. You can surely see how this would be frustrating.

Through home building, I have learned that this is far from a unique problem. Whether it’s Mother Nature or another subcontractors holding up the show, inevitably other workers will be expected to expedite their results to make up for lost time. And sometimes this rush is for nothing as other factors hold up the next piece of the project anyways. Frustration – yes this is a shared feeling across all projects regardless of size or industry!

“Now” is always the best time to voice a concern

One day on site, my husband was walking through our home and had an idea to make the opening to our dining room even more “open concept.” This would, however, require cutting down the existing framing that had been put into place not a day or so sooner. We hesitated, considering the small inconvenience this would cause a worker; however, our project manager quickly spoke up. Within the next few minutes, the wood was cut back and repositioned to create the larger opening. That’s all it took at this point in the project.

What I learned was had we waited until there was drywall in place before voicing our concern, the fix would have required far more time and manpower. Worse, we may have chosen to live with the wall as it originally was and always wondered “what if.” From this example, I gained the lesson that right now will always be the best time to voice a concern. Waiting until you send the project to print or hit send on the email is too late. Speak up now – and don’t worry, people will be sure to weigh the pros and cons for you if the request is going to require more than just a few minutes to correct.

These blueprints show both the bare bones of the project as well as some special details we hand selected.

These blueprints show both the bare bones of the project as well as some special details we hand selected.

The framework provides structure, but the details provide character

Finally, the process of building a custom home gave me an appreciation for both the framework and the finishing details. While I was happy to finally break ground, I wasn’t overly excited about a big cement hole. Nor was I particularly excited to select an HVAC system or frame out our low voltage wiring. When I finally got enthusiastic with the project was when I was able to select things like the marble for our kitchen or the style of our built-ins.

I realize now, more than ever, that these less than exciting details will be the ones that keep me comfortable in our home throughout the years. I may not always see them, but I will certainly appreciate the value they add. The framework and more technical details to any project may not be artistic, but they are necessary for achieving the end result. The details are where you truly define character and add personality. Regardless of what gets you excited, both must work in unison to deliver a functional and attractive finished product.

What other pieces of advice on project management could you add to this list? Share your thoughts by commenting below!

 
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Posted by on June 29, 2015 in Business & Success

 

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9 Quick and Effective Ways to Relieve Stress During the Workday

stress

One area of my life which is a constant work in progress is managing stress. As an entrepreneur, wife and mother, you simply cannot avoid all the triggers that can cause you to worry or feel anxious. I will also admit that my desire to have things fit into pretty little boxes in life doesn’t help in this effort one bit.

Throughout my workday, I can feel subtle signs of stress creeping in. My shoulders get tense, I hold my breath and I get easily distracted. This is something I can’t – and shouldn’t – push through. I need to address the root of the problem and take action to relieve my stress. It’s the only way I can change this mindset and get back to working effectively.

Can you relate? If you have ever experienced stress at work (or even at home), here are nine techniques you can put into action quickly and discreetly to let go of this tension and get on with your day.

Take one minute to simply breathe

When tension sets in, one of the most common reactions is to hold our breath. Do you remember the last time you took a deep, conscious breath? Try it right now. Breathe in and out slowly three times. Not only will this drive oxygen to your brain, it will also give you a brief moment to collect your thoughts and reflect on what’s really weighing on you. I personally tend to carry stress long after that stressful moment has ended, leaving me feeling anxious and “off” for the rest of the day. A few deep breaths can do wonders for restoring a peaceful mindset.

Do a quick stretch

Even at your desk, you can get in a discrete but effective stretch that won’t draw too much attention to you (and make your co-workers wonder why you’re in a full on yoga pose in your cubicle). Lift your arms over your head, look side to side and pull your arms forward while looking down. Focus on whatever seems tight and tense. Stretching, combined with breathing, will get your blood moving and help you to feel more alert. It will also relieve stress.

Get outside

If you work in an office space that lacks windows or natural light, make getting outside for a few minutes throughout the day a priority! Sunlight, fresh air and new scenery are all great stress relievers. This will also boost your mood. If you are feeling particular stressed or tired, get outside and take a few minutes to reflect on how you can improve what’s getting you down.

Mentally list a few things for which you are grateful today

When we’re stressed, we tend to only focus on the problems of our day, but forget about everything that’s actually going right. Make a mental list of all of the positive things you’re taking for granted and appreciate the little blessings of the day. Most of what we’re stressed about are first-world problems anyways.

Browse a collection of inspirational quotes

Over the years, I have compiled a folder on my computer that consists on inspirational quotes. These cover all topics imaginable and are from authors old, new, famous and unknown. Whenever I’m feeling stressed or uninspired, I turn to these quotes. In just a few minutes, my mind is no longer on whatever was bothering me and I have a renewed positive outlook. I highly recommend trying this!

Make positive small talk with a co-worker

As an introvert, I have never been fond of small talk, but I promise it can do wonders for relieving stress. Talk to a co-worker, friend or complete stranger and keep the conversation light. Talk about the weather, plans for the weekend or a funny show you recently watched. When I’m stressed, I love talking to someone who knows nothing about my problem and is simply happy to see me. Realizing there are other, wonderful things in life aside from we are I’m worrying about is a refreshing reminder to not overlook the good all around us.

Look at photos of happy memories

Similar to keeping a folder of inspirational quotes on your computer, keep a folder of some of the best memories – family vacations, weddings, holidays and birthdays. When you are feeling stressed during the workday, take your mind to a positive place and reflect upon happy memories. This will give you a brief distraction while reminding you that the big things in life are really the small things. Tip: Limit each folder to no more than 20 or so photos so that you don’t risk browsing photos for hours as a means of procrastination.

Enjoy a healthy treat

People respond to stress differently when it comes to appetite. Some have no desire to eat at all, which can leave you tired and weak. Others crave junk foods as a coping mechanism, which is equally as detrimental. No matter what camp you’re in, you could benefit from eating a healthy snack when you need a stress relief. Why? These nutrients will provide your body with fuel to combat stress, grant you a break from whatever task you’re working on and give you the peace of mind that you did something good for yourself.

Get off social media

Finally, resist the temptation to turn to social media for distraction. Social media is a great platform for personally connecting with people, but it can also be a stress and anxiety inducer. Have you ever been casually browsing social media and feel your mood worsen? You are not alone. Many people experience this effect as they see the “highlight reel” of everyone else’s life and compare it to their own. Combine this with already being stressed out about other things going on in your life and you have a recipe for disaster.

Stay away from social media and anything that might tempt you to compare yourself to someone else. Everyone’s journey is unique. Instead, relieve your stress by practicing any of the techniques mentioned about (or combine two or three for added effect)!

How do you relieve stress during the workday? Share your tips and tricks by commenting below!

 
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Posted by on June 15, 2015 in Business & Success, Life

 

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5 Lessons My Cat Has Taught Me About Entrepreneurship

pinot life lessons 1If you’ve read enough posts on the Bennis Inc blog, you’ve likely stumbled upon the mention of my Russian Blue cat, Pinot. She has been a key member of my staff since before I made the entrepreneurial leap to take my business fulltime. I’ve kept a sense of humor as to how Miss Pinot “assists” in my business, but let’s be honest, she’s more of a figurehead than a worker bee.

As I approach the fourth anniversary of quitting my 9-5 and pursuing my dream of running my own business, it’s only fitting that I also reflect upon what my snarky mascot has taught me about maintaining a work-life balance, making tough decisions and keeping a sense of humor about it all.

Enjoy these five lessons that my cat has taught me about entrepreneurship!

Know when to spring into action and know when to lay low.

Pinot has two settings: rocket ship and ancient sloth. When there is a task on her to-do list, she tackles it with urgency. Anything else that is not deemed as necessary of her attention, she barely opens an eye. Certainly this is an extreme lesson for any business owner to fully embrace, so let’s water it down a bit.

I apply this Pinot philosophy by jumping on any task I can complete that day. I’ve made a conscious effort to “eat my frogsand clear my bandwidth early and often. In contrast, I’ve also learned to not rush to complete those tasks that are awaiting important details from other people, are not deemed urgent or could potentially cost me time without the guarantee of payment. Thanks to Pinot, I know how to choose when I spring into action or lay low to remain efficient with my time.

Make time to care for yourself daily.

Pinot can often be caught leg in air, in the middle of a very intense bathing routine. She prioritizes the hours she spends grooming her coat and sharpening her claws. While 6+ hours out of anyone’s day is far too much time to devote exclusively to maintaining yourself, there is a lesson to be learned here.

pinot life lessons 2

Thanks to Pinot, I’ve embraced the habit of treating my body to some sort of exercise daily. I also make time for life’s little luxuries like a haircut, trip to the nail salon or browsing a store so long as my other work tasks for the day are complete. It’s my reward for efficiency and my motivation to push through challenging tasks.

Manage your own agenda…unless you really, really need something.

Pinot is like that roommate that you never really run into, yet you know they still live with you because of the random items they leave scattered around. In Pinot’s case, this is mostly litter and fur. Pinot manages her own agenda and rarely comes to me unless she really, really needs something – i.e. food or belly scratches.

I perceive the value of this lesson to be the importance of working independently, yet not being shy about asking for something when you need it. I aim to make my clients’ lives easier by not having to micromanage me. When producing content, I do need their initial input. But all I ask for is simple bullet points or fragments of ideas. From there, I work independently to weave this into a final product they’re proud to share with the media, on their website or with their social networks.

If you’re not getting the attention you need, insert yourself until you can’t be ignored.

To add to the point I just made above, when you do really, really need something from a client in order to do your job, be assertive and follow-up with them until you get the answers you need. Pinot has the skill refined into an art form. Anyone who owns a cat, or has even been around a cat, you know how they insert themselves into your space until you can no longer choose to ignore their presence.

Pinot has laid across my laptop as I type, waved her tail in front of my eyes and tucked herself tight up against my arm so I cannot do anything but breathe without acknowledging her (I think she’s working on a tactic for that breathing part, too). Sometimes what Pinot wants (i.e. treats) I can’t give her or she doesn’t need at that time. I verbally or non-verbally tell her no and she moves on. This is an incredibly valuable lesson in business.

I’ve written about how a no is as good as a yes. As a business owner, we need answers to move forward. Even if that answer is a no, it is still better than no answer at all. With Pinot as inspiration I (more tactfully) follow-up with contacts until I receive an answer and the ability to move forward

Prioritize and capitalize on any opportunity to nap.

If there is one thing cats are good for, it’s napping. I believe the average cat racks up about 17 hours per day of Zzzz’s. That’s no joke! Personally, not only does that much sleep sound terrible, but I’d have no time to accomplish anything else. Instead, this is another Pinot lesson I take with a grain of salt.

I have learned the value of a good power nap in the afternoon when the opportunity presents itself. So often, my energy wanes as my mind is burnt out from the morning’s writing, conference calls and networking meetings. Rather than guzzling caffeine and pushing through the wall, I devote no more than an hour (often less) to shutting down completely. Everyone responds to napping differently, but for me, and many other effective leaders throughout history, a nap breathes a fresh breath of air into the day. I am able to do far more quality work when I awake compared to the unenergized and unfocused work I would have accomplished without napping.

Which one of Pinot’s lessons is your favorite? Share how you will or already do apply this wisdom to your career by commenting below!

 
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Posted by on June 8, 2015 in Business & Success

 

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Finding Balance as a Work at Home Mom

balance

Life is like riding a bicycle.. To keep your balance, you must keep moving.

A while back, I used the term “Hybrid Mom” to describe my work-life scenario since my son Holden entered the world in May 2013. Now just over two years since I adjusted to this new (and wonderful) role as a Work at Home Mom (WAHM), I’ve learned quite a few things about maintaining, as well as losing, the balance between personal life and professional life.

Because of some smart and strategic adjustments I made in recent months, I feel like I have been better able to balance my “mompreneur” responsibilities as well as dedicate some time just for myself – which is so very important for an introvert.

In reflecting on what has contributed to this positive change, I pulled together some key pieces of advice I would offer any fellow mom (whether you work at home, from home or outside the home). In fact, it’s not limited to just moms at all! For anyone who is looking to improve their time management, organization and work-life balance, I offer you these tips that have personally made a difference in my life.

Wake up early

I’ve always been a morning person (who also prefers afternoon naps), but that doesn’t mean I choose to get up at a crazy hour to get a jump start on my day. I’ve found that unless I have a special project or deadline, waking up just a half hour before the rest of my family is all the time I need to get organized and acclimated with my to-do list.

How do I use this time? It’s a well-rehearsed routine that makes me efficient, focused and energized. I begin with a big glass of water (it wakes me up mentally and physically). I then organize the items I need to make my breakfast and Holden’s breakfast so it flows like an assembly line. Finally, I dedicate the rest of my time to cleaning up my inbox, completing reoccurring tasks and prioritizing the other tasks that must get done today. Then, when the rest of the family begins to stir, I am alert, relaxed and ready to give them my full attention.

Be fully present in each moment

This piece of advice is so critical and one that I have to consciously follow every day. Before I found a good sense of balance between work life and family life, I never felt full present in either scenario. I was either haphazardly checking emails while “pretending” to be engaged with my son. Or I was using his nap time to tackle household chores when really I should be focusing on work tasks during these quiet hours.

Now, on the days when I have the pleasure of having Holden at home, we spend the mornings at the YMCA or at the park where my cell phone remains out of sight. Trust me, I dive right into work tasks as soon as he’s tucked in for his nap, but during those precious moments when his attention is all mine, I try and do a much better job of returning the favor.

On the days when Holden is happily playing at Grandma’s or at daycare, I remain focused and efficient so that I clear as much off my to-do list as I can. This also allows me to be more present when I am with my family. And while I enjoy working from home, rarely do I turn on the TV or surf social media during this undivided work time. I remain present in this moment as well.

Grow your relationship through your hobbies

Each and every day, I like to be active in some way. This can range from a challenging long-distance run to simply checking in with Mother Nature on a walk to the park. I also prioritize spending quality time with my husband to catch up on what is going on in each of our lives. I’m fortunate to have a spouse who shares my love for physical activity as this allows us to do both of these things simultaneously.

Every Sunday we take a family run (Holden gets to cruise along in the jogging stroller) which is when we talk about anything and everything. At the end of 45 minutes or so, we have accomplished a killer workout and caught up on things that have been weighing on our minds and hearts. During the week, we take a walk in evenings and when weather isn’t in our favor, we utilize the YMCA’s free childcare while we engage in some friendly competition in the gym. I’m extremely grateful for this shared hobby for it strengthens us emotionally as much as it does physically.

Ask for help

Out of all the pieces of advice, this one seems to be the hardest for mothers to put into practice – myself included. For 12 months, I balanced caring for Holden fulltime, 7-days a week while steadily growing my Public Relations business. I managed to get everything done in a day, but it was a house of cards waiting to blow over. I was more stressed than I realized and forgot how to relax, unwind and do something for myself.

In September, I finally had the realization that I could ask for help! I found a great in-home day care center that Holden absolutely loves. He started with going just two days a week and now he goes three days a week while my mother-in-law watches him another day. This gives me four dedicated work days! On those days, I feel like a true entrepreneur running her own fulltime business and conducting client meetings. On the one day a week (plus weekends) that Holden is home with me, we fully enjoy our time together far more than when I was striving to “do it all.” Asking for help is something to be proud of, not ashamed. It’s been a huge part of restoring my balance between work and family.

Outsource when you can

Similarly to asking for help, I have learned the value of outsourcing tasks when it makes sense to do so. It’s become my personal policy that when something does not bring me joy, make me money or improve my physical/mental/spiritual health, it’s acceptable to consider outsourcing it (there will be exceptions to the rule, but you get the gist). I cannot describe how happy I was the first time I outsourced cleaning my house. In two hours, my house was cleaner than it has been in my three years of attempting this feat. I used these same two hours to take on some new client work which actually earned more than what I paid to outsource the cleaning. Why did I wait so long to do this?!

My husband and I still keep up with light housekeeping on a regularly basis, but we agree that outsourcing the deep cleaning once a quarter to someone who does a better job, in less time and for less money than what we could is a no-brainer. Additionally, I’m happy to provide this income opportunity to for someone else (who doesn’t despise housework as much as I do).

Clear your slate every night

I don’t let clutter – whether this be actual physical clutter, email clutter or mental clutter – build up beyond the end of the day. Every night before bed, I put away my toddler’s toys, fold the laundry, clean and put away the dishes and clear out my inbox. Inevitable emails will come in after I shut down for the day and there will be new household tasks awaiting me in the morning, but by not letting anything slide over from the day prior, I significantly reduce the stress with the start of the day.

Just like anything in life, if you keep up with the little tasks as they present themselves, you prevent them from piling up into bigger, seemingly unsurmountable tasks later on. This applies to chores, work tasks, errands and of course bills. If it can be done now, do it now.

Always go to bed together

Finally and most importantly, my husband and I try our hardest to “go to bed together” each and every night that we can. There are many nights where my husband, in particular, will need to stay up late to catch up on work, but when I turn in for the night he comes and lays with me until I fall asleep. This still provides us with important bonding time and we have some of our best conversations during these moments. Ending our day together helps keep us on the same page and in touch with each other’s lives.

Between juggling work, family, hobbies, sleep and relaxation, how do you maintain balance in your own life? Share your tips and secrets by commenting below!

 
 

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How to Ease the Transition to Working from Home (Guest Blog by Sarah Pike)

The following guest post comes to us from Sarah Pike, a Community Outreach Coordinator for BusinessBee, an innovative and resourceful company that helps small companies successfully manage and grow their businesses. Sarah is also a college writing instructor. Be sure to visit her author’s bio below to learn more and to connect!

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How to Ease the Transition to Working from Home

working from homeThe ability to work remotely grew 80 percent between 2005 and 2012 and it shows no signs of stopping.

Research shows working from home might be harmful to your health, but there are a lot of benefits you can gain from it too. If you’re nervous about making the transition from office work to working remotely, here are some ways to help make that transition a bit easier.

Learn to make yourself “present.”

Many people feel like they’ll miss out on opportunities by working from home. To combat this, make yourself as “present” at the office as possible without actually being there. Connect your smartphone and laptop to your office. Have instant messengers and email open at all times while you work. You can give the impression of being physically in the office by being easily reachable during your normal work hours.

Find more ways to connect.

Working remotely doesn’t necessarily mean working from home. Keep your options open. There are apps available, like Work+, designed to help you find available Wi-Fi connections no matter where you are. This way you won’t feel compelled to stay in your house all day, which can end up feeling just as confining as an office.

It’s been shown Internet access directly correlates to a person’s happiness, so having a good connection is essential to creating the perfect work-life balance. Make sure you have a reliable Internet connection at home or that you’re going to a coffee shop you know has a strong Wi-Fi connection. You’ll need a stable connection with speeds fast enough to handle your workload. If you’re unsure if your at-home Internet is up to par, this test can help you check your speed.

Set your schedule.

You can easily fall into a trap of staying in bed all day when working from home. To prevent this, sit down and define your schedule. It should follow a similar schedule you’d have if you were in the office. Begin work each day at a set time and stick to it. Just remember to end at the specified time each day too. Overworking when you work from home is an easy trap to fall into when you’re working in a solo setting.

As Ariana Huffington discusses in her book “THRIVE,” overworking can lead to sleep-deprivation. Not only can this lead to serious injury, as in the case of Huffington, but it can also lead to a fall in productivity and happiness.

Take breaks.

It’s easy to work without stopping when you don’t have people coming to chat with you or when you don’t have a break room to visit. In the same vein of setting a work schedule, you need to schedule break times. Set aside 15-minute breaks and a lunch period each day—and take them. Studies show people are more productive when they take their breaks.

Create your own commute.

For many people, the drive to work is the ideal time to mentally prepare for the day ahead. You may think you lose that period of reflection and preparation when you work from home, but you don’t have to. Take time each morning to walk to a specific place, maybe your neighborhood coffee shop, and back home. You’ll mimic the morning commute and give yourself time to relax and prepare before the stress of the workday takes over.

Avoid unnecessary distractions.

When you’re at the office, you don’t have the option of throwing in a load of laundry or starting to prep for dinner. When you work remotely, you need to stay disciplined to not do these things. These are distractions only serving to keep you from getting your work done. Set aside time to do your home-life chores when your work is done, not in the middle of it.

Make sure you still socialize.

Studies show that workplace socialization is paramount to getting ahead in a job. Not only does it make you more productive and help cultivate ideas, but it also builds trust among colleagues. Find social groups via sites like Meetup.com to help develop interaction or form a weekly or monthly get together with colleagues.

Over 75 percent of employers with remote work programs in place report happier employees. Clearly, there’s something to be said for working somewhere other than a cubicle. The key to making it work is finding the right balance for your schedule and needs. If you’re considering transitioning to working from out of the office, try out some of these tips to give you the confidence you need to get started!

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About the Author: Sarah Pike is a Community Outreach Coordinator for BusinessBee and a college writing instructor. When she’s not teaching or writing, she’s probably binge-watching RomComs on Netflix or planning her next camping trip. She also enjoys following far too many celebrities than she should on Instagram. You can find Sarah on Twitter at @sarahzpike.

 

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The 4 Most Powerful Words You Can Ask Someone

helping hand clip art

Both in life and in business, we experience individual struggles that cause us stress, frustration, anger, embarrassment and overall contribute to one of those “really bad days.” What’s worse is that because these struggles are uniquely our own, we often feel like we are completely alone when it comes to overcoming them.

Feeling the need to internalize our bad days and the challenges they bring only feed the unhealthy cycle in which we forget to reach out to other people who appear to have hit a road bump. This brings me to the grand reveal of the four most powerful words we can ask someone today. And that is….

“How can I help?”

It’s deceptively simple and so obvious that it seems silly. When we see someone struggling or upset, we should ask how we can help. But, do we? I’ll be the first to admit I do not – at least not as often as I should. In 2015 I want that to change. I want to inspire you to also take the lead in transforming us back into a society who takes an interest in the health and well being of the people around us– not just an interest in their latest status update. Here is why this simple question is so powerful.

It forces us to let our guard down.

I know when I’m having a stressful day where I feel like my to-do list is a mile long and getting longer, I am too proud and too overwhelmed to stop and think of how someone else might help to lessen the load. From experience, when someone asks me “How can I help?” it’s such a welcome relief and feels just as good as a comforting hug.

I used to blow off this question because only I could perform many of my work related to-do’s, but I have since learned to think outside the box and find ways (like household chores, running an errand or offering a few hours of childcare) that people can help out regardless of their skill set or expertise.

It gives us a support system.

Asking this question is the most meaningful way in which you can express to someone that you’re there for them. It’s putting your money where your mouth is and actually offering to do something rather than simply saying “I’m here if you need something.”

No, take the initiative to ask someone what it is they need. By asking, not telling, you’re ready to assume the risk that they could need you to do something time consuming or undesirable. But it also makes us feel like we have a partner in all of this mess – and sometimes that is the only thing we really need.

It’s not condescending or judgmental.

The question “How can I help?” is simple, but perfectly phrased. Compare it to “Do you need help?” This variation can come across like a judgment that the person needs help for whatever it is they are going through. Give them the immediate acceptance of acknowledging it’s okay to need help and skip right to offering your hand. Especially if it’s an issue of pride, you won’t help the situation by first making them admit to needing help.

It eliminates our excuse to act like a martyr.

Most importantly, being asked “How can I help?” eliminates the temptation for us to feel sorry for ourselves and muddle in our own misery. Having someone standing in front of us with a hand to lift us up is the best way to make us grab a hold of our boot straps and pull them up high. Sometime we enjoy playing the martyr as a defense mechanism or because we want a reason to complain. This is neither healthy nor going to help us break the “bad day” cycle. Being asked “What can I do to help?” is a powerful way to make us stop feeling all alone and like no one cares – because someone does!

Who is someone you should ask “How can I help?” Reach out to them today and say these 4 simple words. Then share how the answer and the actions that resulted changed both of your lives!

 
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Posted by on March 30, 2015 in Business & Success, Life

 

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Entrepreneurship in 2015 (Guest Blog by Amy Klimek of ZipRecruiter)

The following guest post comes to us from Amy Klimek, an experienced HR recruiter and VP of Human Resources for ZipRecruiter. Enjoy her insights and expertise on the topic of entrepreneurship. Be sure to visit her author’s bio below to learn more about Amy and her business and to connect!

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Entrepreneurship in 2015

Insights and Encouragement from an Expert

Entrepreneurship is equally rewarding as it is difficult. Though you may be free from the shackles of retail and corporate, such freedom comes with a price. As far as 2015 goes, the time has never been better for you to finally build that start-up you’ve always dreamed of having. Just be sure you understand the responsibility that is inextricably linked to power.

Start It
Too many people talk about their dreams but never act on them. They dedicate hours of the day envisioning that perfect business but never actually take the steps to achieve it only to regret their failure to act in their older years. For most, it’s fear that holds them back. Because we no longer have anything to fear, our mind makes up some that exist outside of our comfort zones. Anything that is not part of what it is used to is deemed impossible and not worth it. If you’re going to successfully start on your own path, it’s time to learn how to overcome that negative voice. Instead, use it to guide what precautionary steps you want to take to give yourself a safety net to fall into should something go wrong.

THE-MOST-DANGEROUS-RISK-OF-ALL

Understand the Competition
Now that you are putting together the research, you will inevitably come across blogs that give you reasons not to go after your dream and, specifically, the dream in your field. They all decry the sheer number of people vying for the same thing as reason enough to give up. Never listen to these people. If you wind up falling down a rabbit hole of negativity, stop researching for the day. What you need to realize is the reality of the situation. Those that generally enjoy what they do will share useful knowledge and be very positive about their accomplishments. The other 90% lack the talent and discipline required to succeed, no matter what credentials they try to throw at you. Instead, focus only on the 10%. These are the experts in their field. Though it will take you years to achieve what they have accomplished, they are great examples to look to for motivation and ideas.

10 Year Rule
Overnight sensations are a dream. The only people that earn this title are children that appear on television shows. What the media never reveals are the years of hard work the professionals put into their craft before they finally caught the public’s attention. Dubbed the “10 year rule”, John Hayes researched this phenomenon by taking the lives of famous artists (think Mozart) and statistically looking at how long it took each of them to begin producing their most famous pieces. In the end, 10 years was the magic number. Each and every master required a decade of dedication to their concentration before major success came into play. You are no different. Accept this and use it when you feel like you should just give up. Success takes time. It is a slow and steady pace that will get you to where you want to be.

Be Flexible
You might be the personality type that obsesses over every little detail, and with a venture into entrepreneurship, you’ve already plotted out every modicum of possibility. Unfortunately, this still won’t be enough to prepare for the future. Think big, plan small. Have a single goal in mind but do not be dead set on the path you take to get there. What may seem like something out of left field could turn out to be a well-placed opportunity that opens even more doors for you. Basically, pursue every avenue. As an entrepreneur, this translates into how you find your first clients. The importance of this lies in a single word: experience. If you haven’t already built a career in the corporate world, you are still young and lacking resume fodder that potential clients use as a means to judge your credibility. In these beginning years, you will not have much behind you and need to be willing to take on projects that don’t fit your ideal match but still bring some value to the brand.

Build What You Believe
As an entrepreneur, the world is your oyster. You are now free to pursue anything. While scary, it is nonetheless a freeing feeling. No longer are you wasting your time for someone else. You are working for you. A popular quote entrepreneurs cite describes that they would rather work 80 hours a week for themselves than 40 hours a week for someone else. When you focus on something that means a lot to you, 80 hours is still not enough time to devote. Yes, there will be days you wake up and wish you could just spend the day in front of the TV, but there are never days where you wake up and want to disappear. The stresses between business and freelance are different in many ways, but at least with freelance, success relies on your ability to work hard.

You Are Accountable
You are accountable for everything that happens, especially if you begin your run with just you heading up the fledgling business. This means that before you start reaching out to clients or hiring others to manage your affairs, you better have your own self-importance under control. Don’t think you can continue to take out your frustrations on others. They will no longer work with you. Don’t assume you can make excuses for a poorly completed project. You were the only one working on it. Instead, turn this accountability into a positive. Use it to continually better yourself and what you offer. If something goes wrong, assess what happened and make notes on how you can avoid the situation in the future. If you feel like berating others, take time away to understand why you are frustrated and what you can do to ease the tension. Turn everything into a learning exercise and you will be amazed at how far you can go on your own.

Amy KlimekAbout the Author: Amy Klimek is an experienced HR recruiter and VP of Human Resources for ZipRecruiter, a company that simplifies the hiring process for small to medium size businesses. Prior to that, Amy has held similar roles at Rent.com, eBay and US Interactive. For Amy, corporate culture isn’t about dogs and free lunches, it’s about empowering employees and creating an enriching environment for people to excel. Connect with ZipRecruiter on Twitter or Facebook.

 

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