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11 Habits of Highly Efficient People

11-habits-of-highly-efficient-peopleThere are a ton of cheesy memes and inspirational quotes out there that allude to this one truth – we all have the same 24 hours in a day. So why then does it feel like some people can accomplish so much more with their time while others are spinning their wheels? If you believe yourself to be a highly efficient person and find you get annoyed with a friend or co-worker who would take a week to get done what you accomplish in a day, remember this. Everyone has a different threshold for stress and some people are simply wired to be inefficient.

On the flip side, if you find yourself struggling to keep up with a normal workload while that one friend seems to do it all and make it look effortless, keep this in mind. They have likely learned, and continue to practice the habits of highly efficient people.

Some people thrive off of the feeling of getting things done and are actually stressed out by idling while work piles up. Whether you can or can’t relate, take a look at these 11 habits to gain insight into the world of a highly efficient person!

11 Habits of Highly Efficient People

They accurately estimate the time required to complete a task. Highly efficient people are realistic about how long it will take to accomplish something, whether that’s washing the dishes or taking a client phone call. Inefficient people often underestimate the time required for a task and find themselves overextended and with a time deficit day after day.

They block-schedule their activities. These people don’t multi-task. It’s not efficient. Rather they block schedule their time for a single activity, get it done and then move onto the next task.

They keep a running mental to-do list. Highly efficient people always know what they must accomplish on any given day to stay ahead of their task list. Should some unexpected free time arise, they can identify the right task to fit into that time slot to knock it off ahead of schedule. They don’t waste 5 minutes here and 10 minutes there, because at the end of the day that really adds up!

They minimize distraction. Highly efficient people work in a bubble, in a good way. They “wire in” to their work and mute other distractions like cell phones, TV’s and multiple browser windows. They also avoid that co-worker small talk at all costs!

They keep to a schedule. These people have their routine down pat. While each day might be slightly different, it follows the same format. They may even wear similar clothes or eat similar foods throughout the work week to streamline things and minimize unimportant decisions.

They don’t aim for perfection. Highly efficient people don’t care about making things “perfect” because it’s not efficient, nor it is attainable. Rather, they aim for the point of diminishing return where any more time spent on a task won’t make a noticeable difference. They don’t deliver sub-par work, but they also don’t stress about everything they produce being a masterpiece. Often “good enough” is quite alright.

They only invest time in people or activities that they find fulfilling. These people refuse to waste time with people they don’t enjoy, doing things they don’t enjoy. They limit their social circles to people they truly care about and rarely do something out of guilt or obligation. If a highly efficient person wants to hang out, take that as a high compliment!

They go to bed early. Highly efficient people don’t gain more hours in their day by sleeping less. On the contrary, they likely sleep more than an inefficient person. Let’s be honest, no one is their most efficient late at night. This only produces low-quality work that likely needs revamping the next day, compounded by a groggy person who doesn’t have the energy to put forth their best effort. Go to bed early and wake up ready to take on the world!

They stay physically active. These people prioritize exercise and choose a type of exercise that doesn’t feel like work. By staying physically active, they boost their energy levels, mental clarity and endurance. Now that’s what high efficiency is made of!

They develop mental “toughness.” Highly efficient people aren’t easily rattled. You can throw a last minute project on their full plate and they will still find a way to get it all done with time to spare. How? They keep a positive “I got this” attitude that helps them pull through even the most stressful scenario.

They know when to say no. This is a big one, which is why we saved it for last. Highly efficient people aren’t afraid to decline an invitation. Someone wants to have a meeting when a phone call would suffice? Decline. Someone asks you to lunch to solicit your business and you’re not interested? Decline. Someone wants you to help them, pro bono, for like the fifth time this month. DECLINE. By saying no to things they have no interest in doing, highly efficient people make more time to say yes to things they truly enjoy!

Would you consider yourself to be efficient with your time or not? Do you incorporate any of these habits into your daily routine? Share your thoughts by commenting below!

 
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Posted by on January 9, 2017 in Business & Success, Life

 

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One Habit of Highly Effective People I Follow (Almost) Everyday

cat nap

As a busy entrepreneur who is also the mother of an even busier toddler, you might imagine my days are scheduled by the minute and packed tight with meetings, conference calls, walks to the park and library classes – and they are. But I want to confess one habit I keep almost daily that will completely contradict your vision of a fast-paced, work-from-home mom.

I nap.

Yes, picture that! I prioritize about one hour of every afternoon during which I close my laptop, turn off my phone and snooze. I’m highly protective of this time and avoid scheduling meetings, calls or work projects if I can help it in any way. What I’ve found is something quite remarkable, that the days I go off the grid to re-energize, I actually accomplish more in less time than the days I forego my midday slumber.

There have been days when my to-do list was just far too long to justify a nap and I found that my creativity, efficiency and passion for my work substantial declined to the point where had I just stopped to rest, I would have accomplished the same amount of work in that time and likely would have done a better job. Now these are simply my own findings, but it got me thinking if this whole “nap habit” was something anyone else had caught on to or if it was my own justification for shutting down as soon as I got the least bit fatigued. I discovered I am in very good company.

According to this article, some pretty incredible people were habitual nappers. I’m talking Leonardo da Vinci, Thomas Edison, John F. Kennedy, Winston Churchill and Ronald Reagan to name a few. Now, I’m not saying this was the only thing that led to their world-changing successes, but I do find it intriguing that this is one aspect of their lifestyles that they had in common.

The Benefits of Napping

Simply google the phrase “benefits of napping” and you will have more than enough material to convince you thoroughly. I highly suggest trying it out to experience these benefits first-hand. This article does a great job of highlighting some of the best ones. To summarize:

  • Boosts alertness – Even just 20 minutes has been shown to drastically increase alertness once you fully wake up
  • Improves learning and memory – Brain activity remains higher in nappers all day compared to people who don’t take a rest
  • Increases creativity – A nap is like an intensified way of walking away from a problem to find a solution. It’s amazing how you can come back to that issue that had stumped you before and come up with several new ways to solve it in minutes.
  • Boosts productivity – Studies have shown that a nap is more powerful than a cup of coffee to get you going again.
  • Puts you in a good mood – Here’s a simple example, have you ever been around a toddler pre-nap and post-nap? I “rest” my case.
  • Zaps stress – Even if it’s only for a short period (say 10 minutes), the sheer luxury of escaping for a nap can be a great stress-reliever.

How to Prioritize Your Nap

  1. Make it the same time every day

First, pick a time of day that general works best for you. When do you not have any other standing obligations? When do you normally feel most fatigued or distracted? When can you go “off-line” without anyone really missing you? Once you determine your nap time, respect it as part of your schedule just as you would any other commitment.

  1. Shut down all other distractions

Next, make the most of the precious time you carve out for your nap by turning off your phone and removing your computer from eye-sight. Don’t turn on the TV or read a book, rather lay down, close your eyes and let your mind rest.

  1. Set your alarm

To ensure you don’t get carried away with your nap (which can negatively impact the rest of your day by creeping into the time allotted for other tasks or making it hard to fall asleep at night), set your alarm. I have napping down to an art where I am asleep within a minute or two of closing my eyes and as soon as I hear my alarm, I spring back into action. You may need to experiment to find the perfect nap length that rejuvenates you without making you groggy, but once you find this sweet spot it is totally worth it!

  1. Napping is a priority, but also a privilege

Finally, remember that while napping is a healthy habit, you have to earn your nap each and every day by working hard when you are awake and being efficient with your time. For me, I know if I want that afternoon rest, I need to stay focused all other hours of the day, plan ahead and prioritize.

I’ll close with this final thought. Why do we believe that napping is something we must grow out of at a certain age? Just as it’s a healthy and necessary habit for my toddler to take his daily nap, I believe it’s just as healthy and necessary for us adults. Our daily activities may be different than a 1-year-old’s, but they are just as stimulating and demanding in their own way. Many cultures embrace an afternoon nap as a time to reset, allowing you to return to your duties with a fresh mind.

For as long as I continue to benefit from it, I will embrace the lifestyle of a habitual napper. While there are many more ways in which I could urge you to do the same, I’d rather end this article here so I can settle down for my nap.

Do you believe that daily napping could make you more effective at your job? Share why or why not by commenting below!

 
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Posted by on December 15, 2014 in Business & Success, Life

 

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