Tag Archives: technology

A Guide to the Modern Press Release

The first Monday of each month, I dust off a favorite post from the Bennis Inc Blog archives and give you another chance to enjoy the wit and wisdom that’s been shared. Enjoy this month’s treasure – and if it inspires you – be sure to share it with family and friends!

A Guide to the Modern Press Release

With so many newspapers scaling back or going digital, the value and effectiveness of the traditional press release has become a bit of a mystery to us all.  This has left many businesses even more confused as to how they should communicate with the media when they feel they have something important to say. Is the press release still relevant? From my conversations with print and online reporters and other PR professionals, the answer is absolutely yes! But we have to stay in tune to the changes and advancements to news sources that may alter the definition of “a great press release.” Overall, the core essentials have remained the same, yet are so often ignored – even by professionals in the field. In an effort to shed some light on the lost art of press release writing (and to adapt it to the modern art it has become) here is my general guide to writing a solid press release right now.

Modes of communication

Whether you own a fax machine or even know what one looks like, this is still one of the most common and important ways to disseminate your press release. When researching a reporter’s contact information, don’t assume the fax is an outdated system. Some reporters truly prefer receiving news this way, especially if their email inbox functions more like a black hole. The second big mode of communication is indeed email.  I’d suggest using both email and fax whenever possible, and re-sending the email after a day or two with a new subject line for a second (or third) shot at getting noticed.  Make the news relevant to each reporter (do they cover a specific interest?), their target readership and personalize the message whenever possible. Aim to build an ongoing relationship with reporters; don’t just spam them with press releases whenever you want their attention. One great way to do this is to provide them with consistently useful information in a neatly packaged press release. More on that now…

The title

Now that we covered how to get your message out there, we can dig deeper into strategically packaging your news, and of course the title will be the first thing reporters see – and judge. The title should be the most newsworthy element of your press release. While it may be tempting to stick your business’s name or your own name up there right away, this is not likely the information that will catch a reporter’s eye and make him think “my readers need to know this.” For example, Jack Smith’s Auto Shop Merges With Tasty Treats Ice Cream has no immediate relevance to a reporter. A better title might be Two Locally-Owned Businesses Combine Auto Parts, Ice Cream In Unusual Merger. Really? Yes, because the second title spells out why a reporter should care to cover this news– it’s local and it’s unusual. These are two newsworthy elements that always attract readers’ attention. The reporter will likely change the title any way for their story, so don’t worry about writing for the masses. You just need to get the attention of one person – the reporter. This is your three-second “elevator pitch” and it has to cut to the chase. You are trying to sell to the reporter; the reporter is trying to sell to the reader. Remember that.

The critical first paragraph

Once you make it past the title, there is still another part of the press release that is of paramount importance for determining whether it lands on a reporter’s desk or in a trash can. It’s the first paragraph. I was taught that the first paragraph of a press release should never exceed two sentences. These can be long sentences, but two sentences is the rule of thumb. I doubt any reporter would see three periods in a first paragraph and toss a press release out solely based on this, but sticking to this rule does get you to get to the point – fast. The first of these two sentences should be the quick attention-getter and the second should be the single sentence that summarizes the key points of the entire press release. Sound like that’s asking a lot? The first paragraph is never easy. It may be the most time you spend on putting together two sentences and it should be. This is a critical component that far too many people gloss over. You may have heard that a press release (and any news story) should be written like an upside down pyramid, with the most newsworthy information on top, working down to the least newsworthy. With this analogy, you want to be sure the biggest part of your pyramid, the first paragraph, is built rock solid.

What’s in it for…everyone else?

Once you’ve made it past the title and the first paragraph, you’re ready to dive into all the other details of your press release. But this doesn’t give you a free pass to ramble on about unrelated, non-newsworthy tidbits. Throughout all of your writing, you need to keep a single question in mind. “What’s in it for everyone else?” Write this on a sticky note, the top of your word document or your cat if you need to, but don’t lose sight of this direction! Every paragraph in your press release should have an easily identifiable WIFM (what’s in it for me?) element – with “me” being the reporter/reader. It’s easy to see what you’d be getting out of a press release that’s picked up for a news story…free press! Don’t spend too much time tooting your own horn in the content. Instead focus on why anyone else should care about what you have to say. How will they be personally affected by this news? How will they benefit having read this?

Formatting a reporter will appreciate

Reporters and journalists adhere to Associated Press (AP) Style when formatting their news stories. For Public Relations professionals, it’s an industry-best practice to write press releases in this same style to keep all formatting the same. It also adds to your credibility. Everything from when to abbreviate a city, how to format dates and time, when to capitalize professional titles and more and more and more can be found in the AP Style Book! It was a handbook I bought early on in college and still have to this day (dog-eared pages and all). Resources to help you with AP Style questions can be found all across the web. Here’s the main web page. If you think you’ll be referring to this often, I’d suggest buying a copy. It’s far too much information to ever fully commit to memory, so having a copy on hand makes life, and press release writing, a lot easier.

Common mistakes and missed opportunities

Keep it to one page – It would take a compelling news story or announcement to convince me that more than one page was absolutely needed to cover all the truly newsworthy elements. Reporters can contact you if they’re intrigued enough and want more information. That’s why you provide that information in the header. Two-page press releases seem just as obnoxious as two-page resumes. Save something for the interview!

Quotes – Quotes are a key way to say something you would otherwise just write into the press release, while calling out a specific person of importance and breaking up the content. Quotes coming from you or your client can be easily molded to say exactly what you want them to say. Just make sure you format them correctly according to AP Style!

Make use of the subtitle – This is the sentence that appears directly below the title (and before the first paragraph). It is a great opportunity to explain the title a bit further as well as include a link to your web site, if relevant. By utilizing this part of the press release, you’re less tempted to weigh your title down with too many words.

Include a boiler plate – The boiler plate is that final paragraph that appears right before the “###” which signals the end of the press release. It’s a paragraph which can stand all on its own and usually summarizes the business or organization. Instead of trying to shove this same information into the body of the press release where it may not belong, the boiler plate provides a separate and organized space to highlight the core facts about your business at the very end.

One final thought on adapting to technology…

Video news releases (VNRs) are changing the way many reporters view traditional words-only press releases. I’m not entirely convinced that VNRs will take over the market anytime soon and so I suggest sticking with the written press release, but adding in b-roll footage, video clips and photos whenever available. Especially for online news sources, the more photos and videos that accompany a story, the more enticing it is to feature it. As readers, when we surf the web we’re drawn to images. Stories that include images are that much more attractive to news sites. It’s all about the web hits and readership!

What I thought would be a quick glimpse into writing a great press release has become a lengthier guide than I anticipated. I still have so much more information I could include here, but will save that for another time. Until then, please share your own experiences and expertise on writing press releases. Is there something I missed? Something you disagree with? Or something you’ve found to be particularly effective? Please share by commenting below!


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Why the Best Photographers Use Manual Settings

Why the Best Photographers Use Manual SettingsAnyone can purchase a DSLR camera and photograph a basic picture using the auto button (or “the little green box” as some photographers call it). This doesn’t, however, ensure you’ll capture the best possible picture. Experienced photographers most always agree that you need to think outside that little green box and venture into manual settings to capture high quality images.

But what if you’re just beginning to dabble in photography? Learning about the different settings on your camera can be quite intimidating. This is all the more reason to push yourself outside the (green) box! With some time and patience, even the most amateur photographer can pick up on essential techniques for using manual settings to enhance the quality of their photographs. If you can relate to wanting to improve your photography skills, here are three reasons why you shouldn’t wait to learn how to use your manual settings!

Taking Control

Manual settings give you ultimate control. Even the top-of-the-line cameras on the market today can still produce images that are off focus or have dark shadows if left in auto mode. In fact, technology can work against you, especially if you’re trying to capture an artistic shot. Don’t be afraid to experiment with the various manual settings. After you have a basic understanding of what each setting does, this is the best way to practice. Even if you take thousands of terrible photographs to get to a half decent one, there’s no cost to learning through trial and error.


When shooting a photograph under different lighting situations, understanding manual settings can be key to capturing a great image…or none at all. Lighting has a huge impact on your images. Too much is just as harmful as too little. If you don’t know where to begin, start with lighting. Knowing how to adapt your settings at least based on lighting can be one of the best tools you possess. As a photographer, you will not always have the benefit of choosing your setting, especially when photographing an event. Being able to manipulate the manual settings of your camera can really help save the day!

Allows you to be creative

Shooting with manual settings really allows you to be the most creative when capturing an image. Don’t be afraid of manual mode, embrace it and push yourself to create something outside of the green box. You can manipulate lighting to cast a cool shadow or focus on distant object, rather than one that is in the forefront. Sure, this may result in some awful images at first, but once you learn the ropes, it’s also likely to result in far more inspired images in the future!

What’s your opinion about using the manual settings on a camera? Do you agree or disagree with our viewpoint? Share your thoughts by commenting below!


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How to Use Pinterest to Grow Your Brand

How to Use Pinterest to Grow Your Brand

Pinterest is a stand-alone Visual Social Network centered on sharing images that link to content. Depending upon your business and industry, Pinterest can be a powerful tool for marketing your products or services and growing your brand. Even individual people can grow their personal brand through the type of content they share or “pin” to their boards.

Whether you have a well-established and popular Pinterest profile, or whether you’re just getting started (like we are at Bennis Inc), there are many tips and best practices for growing your influence. Here are just a few of pieces of wisdom we have gained from our personal experience with establishing a business presence on Pinterest. Take a look!

Plan Your Pins to Win

Start by creating just a few board topics that are directly related to your business and brand. Focus on getting 3-5 boards filled with interesting and quality content before spreading out to create new boards. As potential followers explore your profile, they will be more impressed to see several quality boards than a ton of boards that are hardly utilized.

As you explore Pinterest for content to share (in addition to sharing your own content), you may come across other users that really sync with your brand. Follow them! Not only will this provide a stream of quality content for the future, you just might earn their following in return.

Establish Yourself as an Expert in Your Field

Remember, Pinterest is all about visual content! In order to get noticed, you need your pins to visually stand out. This may mean creating some custom graphics that include the title of your article within the photo. You’ll see this is a very popular way people share content on Pinterest and that’s because it’s effective! People easily grasp what your content is about, which increases the chance they will click and share.

While it’s okay to re-pin other users’ content, you want to also share your original content (i.e. blog, articles, images) to establish yourself as an expert in your field. For example, a photographer won’t get too much respect if he is only sharing other people’s photos that are not his own. Be genuine, just like you would on any other social media platform!

Share Your Content Across Other Social Media Platforms

Speaking of other social media platforms, you can really leverage the full power of your content by taking what you share on Pinterest and also sharing this on Twitter, Facebook, Instagram and Linkedin.

Additionally, you want to be sure people who are reading your original content, such as on your website or blog, have an easy way to find you on Pinterest as well as pin your content to their own boards. This is as simple as adding some social media buttons to the top and/or bottom of every post. Though it may seem obvious, it is often overlooked!

How have you navigated your business strategy on Pinterest? Share your thoughts and ideas by commenting below!

And don’t forget to follow Bennis Inc on Pinterest! We’re just getting started and have a lot of great things coming soon.



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More Than Words: How Visual Content Improves Your Blog

How Visual Content Improves Your BlogBlog posts are one of the most popular and powerful ways to engage your audiences through online content. However it’s not enough to set up a blog, sit back and wait for your audience to flock to you. In order to grow a community of loyal readers, your blog needs more than just quality content. It also needs visual elements to grab attention, reinforce your brand and increase SEO.

Now, the Bennis Inc blog has room for improvement in this area as well! As we strive to do a better job of incorporating more visual content into our weekly posts, we thought we’d share with you five reasons why we know this to be so important. Take a look!


Visual content…

Grabs attention, especially when shared on social media

If you want to draw more readers to your blog, it’s important to make your posts look good when shared on social media. Without visual content, people will see a blank square and a snippet of content that may not be enough to stop them from scrolling on by. Set yourself up for social sharing success by always including at least one image per blog that clearly represents the theme of your post, so that when people see it as a thumbnail they know right away they want to read more!

Emphasizes your main points

Visual content is a powerful opportunity to highlight and emphasize the main points of your blog. Much like how we use subheadings to make content easily digested, images and graphics next to each main point help guide readers through your content. Visual content also makes your main points easy to remember and reference again in the future.

Visual content helps shine a spotlight on the main points you want to reader to takeaway.

Visual content helps shine a spotlight on the main points you want to reader to takeaway.

Reflects the style of your brand

Your blog is a direct reflection of your brand and therefore should use the same quality of images you would feel comfortable publishing on your website or social media. Everything needs to work together to reinforce the same message. Use visual content on your blog to create continuity for visitors who are likely to jump from your blog to your website and vice versa.

Captioning the photo with keywords gives search engines another way to find you

Most people know, but forget to fully utilize the fact that the photos you post on your blog are indexed by search engines. This makes visual content yet one more way you can improve your SEO. Make sure every photo you post is named and captioned with your most relevant keywords. Captions are also important for engaging readers and connecting each image back to your content.

Glowing Illuminated Love light photo lamp

We “love” this photo because we took it ourselves! It’s clean, simple and modern, much like the Bennis Inc brand. Plus, it represents something we get to see in daily life.

Provides an opportunity to insert a personal touch (by using your own photos)

Finally, visual content is a great way to let your personality and brand shine through your words. It’s a smart idea to build up your own stock image gallery of photos that share your story. Then, you will always have these available to use on future blogs. By using your own photos, you don’t have to worry about running into licensing issues, plus you’ll further engage your audience with visuals that are far more unique and captivating than those generic stock images.

How do you incorporate visual elements on your blog or website to attract visitors to your content? Share your ideas by commenting below!

1 Comment

Posted by on May 23, 2016 in Business & Success


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5 Mistakes New Businesses Make on Instagram

This week we continue our 4-week series in which we cover the top 5 mistakes business make on the most popular social media platforms including Facebook, Twitter, Linkedin and Instagram. We invite you to subscribe and follow along each Monday for quick and valuable tips on how you can avoid making these mistakes and immediately improve your business’s social media presence. Enjoy!

5 Mistakes New Businesses Make on Instagram

Instagram is an important social media platform that some businesses mistakenly overlook. But the visual storytelling power of Instagram in today’s marketing world is undeniable! Once you create an Instagram account for your business, it is critical that you understand the platform’s basic etiquette to get the most out of the time you devote to building your brand through its use. Let’s take a look at five mistakes to avoid as a new business on Instagram.

Not establishing a unique hashtag and not using it consistently on all posts

First things first, when creating an Instagram account think about your brand and create a unique hashtag to represent you and your business.  After you have your business hashtag it is important to consistently use that tag when posting.  Don’t let one post go live without using your brands hashtag, as doing so is a missed opportunity to market your business.

Posting photos that lack quality or creativity
The last thing you want to do when posting to any social media site is to look unprofessional, so make sure the photos you choose to represent your brand are high quality and high resolution.  Equally as important as a photo’s quality is its creativity. Look for unique angels and interesting visuals that tell a story. This is your best bet that your followers, and potential customers, will stop scrolling long enough to learn more about your business. A good gallery of photos will also help to set you apart from your competitors and further enhance your brand value.

Not following other accounts related to your industry, product or service

Only posting to your account, aka the “hit and run” strategy, would be a vital mistake when using Instagram to grow your business. You need to also interact with other users and reciprocate some of the love! Search and follow other accounts that are related to your industry (it never hurts to keep your eyes on what competitors are doing) and accounts you simply find interesting. Surf relevant hashtags as a way to find people who are talking about topics related to your business. These other accounts will begin to build a network of followers in return and help you keep a pulse on emerging trends.

Ignoring comments and interactions you receive

As with any social media platform, it is important to stay up to date with your interactions on Instagram. Ignoring comments or not responding in timely manner will do nothing to help you build a following of happy customers. And for people just stumbling upon your account, a lack of feedback to your comments will make you appear inactive or disinterested. Commit to being just as present on Instagram as you are on Facebook, Twitter, etc. Check in at least daily, not only to post content but to respond to interactions as well.

Missing a call to action – how can people learn more or buy your product or service?

If you use Instagram merely to post pretty pictures, you’re missing the real value it can add to your business. Every marketing tactic needs to have a purpose and a call to action; Instagram is no exception. Utilize your profile to include a link to your website or blog. Better yet, make it a link to a specific landing page that will take a customer directly to your most popular products or services. Because links are not “live” in the comments section on Instagram, it’s a real missed opportunity to not include a link in your profile. Also, be consistent with the call to action in your posts. Tell people to click on the link in your profile to learn more or to buy. Every post should relate back to your business or brand in some way. This doesn’t mean every post needs to focus on a hard sell, but your followers should be able to get a sense of what you represent by looking at just a few of your most recent photos!

How have you broken into social media marketing on Instagram for your business or brand? Have you made any of these mistakes? Share your thoughts by commenting below!


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5 Mistakes New Businesses Make on Linkedin

This week we continue our 4-week series in which we cover the top 5 mistakes business make on the most popular social media platforms including Facebook, Twitter, Linkedin and Instagram. We invite you to subscribe and follow along each Monday for quick and valuable tips on how you can avoid making these mistakes and immediately improve your business’s social media presence. Enjoy!

5 Mistakes New Businesses Make on Linkedin

Linkedin is a valuable, professional networking tool for building your personal brand, which is ultimately a reflection on your business. Because your profile represents you as a person, it’s all the more important to know what mistakes to avoid so that you don’t risk putting anything but your best face forward. Take a look at these five mistakes and learn how to avoid making them with your own profile on Linkedin!

Not reaching out and actively building your network

With any social networking site, actively reaching out to build connections with other people is an important part of successfully growing the value of your network. Don’t make the mistake of creating an account only to forget to reach out to contacts you know or have an interest in getting to know. Growing your network is as simple as this: send an invitation to connect with at least one new contact a day. Another great way to engage contacts and build your personal brand is to commit to participating in group discussions a couple times a week. Simply comment or ask a question, anything to start a conversation!

Reaching out TOO far and building your network with anyone and everyone
Now that we’ve talked about the value of building your network, it’s important to keep in mind that you can take this piece of advice too far. Trying to connect with everyone and anyone that Linkedin suggests will result in a ton of “false” connections that carry no value and merely clutter your contact list. Think about your goals and purpose for your personal brand. Aim to connect with contacts that you genuinely know or that align with the vision or your brand. When you go to search your contacts, you’ll have a meaningful list of professionals that can truly be of help to you.

Leaving outdated or incomplete content on your profile

In a world where change is constant, you want to remember to also regularly update your profile information to keep it accurate and relevant.  Whether your business moves to a new location or broadens its scope of service, it’s important to reflect these changes in your personal profile and on your business page on Linkedin.

Sharing your tweets or Facebook posts on Linkedin without formatting them specifically for this audience

Sharing the same content across all your social media accounts is problematic because each platform has its own features and limitations that call for a unique message. For example, Linkedin doesn’t limit you to 140 characters like Twitter, but it’s also not the best social media site for using hashtags. If you push your Twitter posts to Linkedin, it will be obvious you didn’t take the time to customize the content. Not only will this lose impact with your audience, it will also reflect that you’re not willing to put in the minimal extra time to customize your content in an effort to engage your contacts.

Not fully utilizing the power of long-form posts

The final, and possibly the biggest mistake people continue to make on Linkedin is not fully utilizing the power of long-form posts. You don’t have to have your own blog or be a skilled writer to publish meaningful content on Linkedin. In fact, this is a great way to get started! Rather than just sharing a link to your article or blog hosted on another website, you have the opportunity to increase the visibility of your content by publishing it directly to Linkedin. Your contacts can subscribe to your posts, comment on them and share with their network– all of which are powerful ways to increase your brand value, expertise and SEO.

What strategy have you used to build your Linkedin network and profile? Have you made any of these mistakes? Share your thoughts by commenting below!


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